Overview

The Coordinator of Graduate Programs is responsible to the Associate Dean, the Graduate Division Director, and the Graduate Faculty Program Directors of the College of Pharmacy’s graduate programs in M.S. in Drug Regulatory Affairs, M.S. in Pharmacy Administration, M.S. in Pharmaceutics with a concentration in Industrial or Cosmetic Science, M.S. in Pharmacology and Toxicology, and Ph.D. in Pharmaceutics.

The Graduate Programs Coordinator’s duties are focused but not limited to the following: Providing academic and administrative advisement to new and continuing students through assessment of student needs, goals, interests and prior academic experiences; reviewing and making recommendations regarding student academic progress by assessing student potential for continuing success and/or improvement; solely managing the Office of Graduate Studies, which includes supervision of all supporting staff; maintaining both paper and electronic student files and records; scheduling student appointments; maintaining, editing, and forming student handbooks, curriculum and policy guides; providing all other relevant administrative support to the Associate Dean, Graduate Division Director and the Faculty Graduate Program Directors.

Principal Responsibilities:

  • Advise students on academic, career, and personal issues; locate, solicit, and identify educational and career options appropriate for each student and assist with the analysis of each option, including possible outcomes and their applications; assist with identifying and applying for both internal and external sources of funding; if needed, refer students to University-provided counseling or support services.
  • Monitor academic progress of students; determine eligibility for comprehensive examinations, thesis defense, academic honors, academic dismissal, and graduation. Identify current and potential needs or problem areas and refer students to appropriate campus resources for assistance.
  • Maintain electronic and paper student files and records consisting of official and confidential matters; document all pertinent student information; update and manage student information in PeopleSoft; provide electronic and paper reports and documentation of student records to Associate Dean, Graduate Division Director, and Faculty Graduate Program Directors.
  • Communicate, interpret, and explain rules and regulations; create and manage graduate student ListServ; utilize graduate student ListServ in sharing College of Pharmacy information, guides, and forms, educational and career opportunities, as well as all other relevant information.
  • Interpret and explain both University-wide and College of Pharmacy policies and procedures; draft, update, and maintain internal handbooks, rules and regulations, website information materials, and all other official communication and materials.
  • Organize, schedule, prepare, and present weekday, weekend, and evening Student Orientation and Open House programming; present academic information to new and existing students in other informal settings and sessions.
  • Interact with the Faculty Graduate Program Directors, Associate Dean, Office of Admissions, International Student Services, Registrar, Bursar, Career Services, Health Services, and all other campus offices regarding admission, registration, student advisement, job placement, immunization records, and all other relevant matters.
  • Assist international students in securing on-campus employment by referring them to appropriate departments and services.
  • Serve as the initial point of contact within the Office of Graduate Studies and respond to a multitude of questions and concerns from prospective applicants and existing students; attend to telephone, in-person, and electronic inquiries from prospective and existing students.
  • Organize, prepare, and schedule division Comprehensive qualifying examinations; solicit and approve applications to partake in the examination; assist in the administration of the examinations; assist in the maintenance and promulgation of examination results; assist students according to examination outcome.
  • Identify options for students to satisfy degree requirements; evaluate and make recommendations on petitions and adjustments to the student’s program of study; liaise with the Office of the Registrar in approving and processing program of study or degree requirement modifications; identify and notify students eligible for honors and awards; assist students in securing both external and internal funding and scholarships.
  • Assist in recruitment of potential students by advising them of general academic requirements of each graduate program offered by the College of Pharmacy; disseminate program information (including registration, I20 obtainment, immunization, tuition, etc.) as needed.
  • Maintain enrollment statistics, GPA statistics; prepare reports and manage attrition and graduation data.
  • Assist students with admission and paper and online registration, and provide guidance in course selection in keeping with the student’s interests, values, and abilities.
  • Assist in I20 extensions; OPT and CPT filings, approvals, and extensions; attend to all other needs of the international students.
  • Participate in PharmD admissions candidate interviews; serve as professional development mentor to upper-year PharmD candidates.
  • Compose letters and memorandum; prepare mass mailings; employ Google Docs, PeopleSoft, and Microsoft Office Suite for all job-related tasks and responsibilities.
  • Arrange and coordinate Division of Graduate Studies faculty and staff meetings; participate in meetings as required.
  • Assist in curriculum development and modification; provide support in the development and creation of new courses and course descriptions; work with the Office of the Registrar in implementing curriculum changes and the creation of new courses; modify and draft curriculum and program requirements in all guidebooks, manuals, and all other electronic and paper resources.
  • Assist with Ph.D. admissions; draft and help implement Ph.D. admissions assessment rubrics; work with the Office of Admissions in maintaining student admission files in PeopleSoft, extending offers of admission, creating admission waiting lists, making offers of financial assistance, and all other relevant matters.
  • Perform individual degree audits; manage enrollments by contacting students to encourage timely course registration; work with the Office of Admissions in assisting incoming students with online course selection and registration.
  • Draft, edit, and disseminate all departmental forms, guides, and other information and policy materials.
  • Draft and promulgate student surveys with the use of Campus Labs; maintain survey results; convey survey results to Associate Dean and Graduate Division Director.
  • Assist with all aspects of graduation, including applying and obtaining approval for graduation; aid students in purchasing of graduation materials; assist in graduation rehearsal as well as both the College of Pharmacy Hooding Ceremony and the central Long Island University graduation.
  • Serve on committees, as determined by the Associate Dean.
  • Attend to all other activities, as determined by the Associate Dean, the Graduate Division Director, and the Faculty Graduate Program Directors.
  • Other activities as determined by the Associate Dean

Additional duties:

  • Coordinate Faculty Research Seminars including scheduling, room and technology reservations, refreshment ordering, drafting announcements and communicating to faculty, ensuring room is set up and all necessary materials have been delivered
  • Coordinate Journal Club with AAPS Student Chapter chairs including scheduling, room and technology reservations, drafting announcements and communicating to students and faculty
  • Coordinate Guest Speaker Lectures including scheduling, room and technology reservations, refreshment ordering, drafting announcements and communicating to students and faculty, maintaining RSVP lists, and ensuring room is set up and all necessary materials have been delivered
  • Coordinate core facilities tours including scheduling, materials, recruiting group leaders and lab presenters, communicating to students and faculty, maintaining RSVP lists
  • Assist with Discovery Day including communicating necessary information to students and faculty, maintaining participant lists, and coordinating with organizers
  • Assisting Associate Dean and Division Director in establishing clear guidelines and procedures for prospectus and thesis/dissertation defenses and communicating to students and faculty
  • Assisting Associate Dean in establishing an international student exchange program including determining required paperwork and eligibility criteria for visiting students, liability issues, room and board, and determining required paperwork and eligibility criteria for our own students

Qualifications: Bachelor’s degree, Master’s preferred. Excellent verbal and written communication skills. Interpersonal and organizational skills required. Candidate must be proficient in utilizing computer-based spreadsheets, databases and word processing.
FLSA Classification: Non-Exempt

Salary: Commensurate with experience

Contact: Please send cover letter and resume to: https://jobs.liu.edu/#/job_details/590

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualifiedindividuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.